Payments & Reservations
Payments & Reservations
In consideration for the use of the Hyde Park City Hall, applicant agrees to defend, and indemnify, and hold harmless the City of Hyde Park, its officers, agents, employees, and volunteers from all loss, cost, and expense arising out of the use of the facility. Further, the applicant accepts responsibility for any liability and damage to property sustained or claimed to have been sustained arising out of activities of the above indicated activity or those of any of its officers, agents or employees, whether such act is authorized by this agreement or not; and the applicant shall pay for any and all damage to the property of the City of Hyde Park, or loss, or theft of such property, done or caused by such persons. Hyde Park City assumes no responsibility whatsoever for any property placed on the premises. The applicant further agrees to waive all rights of subrogation against the City of Hyde Park. The provisions of the article do not apply to any damage or loss caused solely by negligence of the City of Hyde Park or any of its agents or employees.
Applicant is an authorized official of the group submitting this application, and is 21 years of age or older. The applicant has read and understands this entire application including all regulations and rules on the backside of this application, and agrees to all of the terms and conditions as stated. Resident applicant agrees that renting the building for someone who is not a resident is not allowed and will cause them to lose their deposit and the privilege of renting the city building.
Please come to the office the week before you have the building reserved to pick up the key card. This will allow you entrance on the day you have reserved. IMPORTANT: Key cards will ONLY function during the exact time of your scheduled booking. The key card can be put in the drop box after your event or brought back to the City Office. The deposit will not be refunded until the key is returned. If there are problems getting into the building contact 435.563.3383.
Rules and Regulations
1. It is the intent of Hyde Park City to make our City Hall available for the use of our citizens. Use by non-community groups or individuals may be scheduled based upon secondary availability. Proposed use of facilities or events by any person, persons, group or organizations which are not sponsored by Hyde Park City shall not interfere with the public enjoyment of Hyde Park City Hall, deter from the health, safety, moral welfare, or recreation of the general public; cause unusual or extraordinary expense to the City; nor draw crowds in excess of the capacity of the facilities.
2. Groups and individuals using the facilities shall abide by all laws and regulations, including fire and safety regulations and Municipal Code restrictions pertaining to the use of the facility. Any group violating the regulations and conditions governing the use of the facilities shall be subject to immediate revocation of facility use privileges and the City will retain all fees previously paid. Groups or individuals that fail to comply or violate Hyde Park City rules and/or regulations shall not be permitted future use without prior approval of the Hyde Park City Council.
3. Groups and individuals using a facility are responsible to pay for any damage to or loss of City property connected with such use. Hyde Park City will not be responsible for the loss, damage, or theft of equipment or articles owned by the user.
4. Renters will be charged a rental fee along with a deposit for the facility being rented. The event must be cleaned up completely ready to vacate the facility by the appointed time. This includes restrooms, kitchens, ovens, stoves, refrigerators, appliances, carpets, floors, garbage containers, locking all windows, turning
off all lights, wiping down all tables, chairs and furniture, etc. Basic cleaning and garbage supplies will be made available. The deposit may be returned within 10 days after the inspection verifies that no building or property damage has occurred, that no City property is missing, there has been no violation of the rental agreement rules, and the facility is left clean and in orderly condition. Hyde Park City reserves the right to withhold all or part of the cleaning deposit for any violation of this rental agreement, or for any costs incurred to the city.
5. Failure to be out of the building or facility on time may incur an additional fee, which will be withheld from your deposit or charged to you.
6. The following are prohibited at the Hyde Park City Hall:
a. Possession and/or consumption of alcoholic beverages or illegal drugs.
b. Smoking inside any building facility or on the grounds.
c. Decorations, which are nailed, taped, or otherwise attached to walls or ceilings. All decorations must be fireproof.
d. In the case of wedding ceremonies and/or receptions, no rice or confetti will be thrown. Doing so will result in a total forfeiture of the deposit.
e. No candles, open flame or flammable material of any kind.
f. Storage of any unapproved private property in any public facility.
g. Use of equipment or other items that could mar the surface of the floors.
h. Charging admission to any facility, except by approval by the City staff.
i. No furnishings including chair and table storage racks may be removed from the buildings.
7. The City employee in charge of any facility is authorized to enter any room at any time in the performance of their duties. In the use of any City facility, individuals and groups shall be subject to the direction of the City employee in charge of the facility.
8. Amplified equipment permitted only with the rental of both upstairs and downstairs facilities and with approval of Hyde Park City.
9. All activities (including set up and take down) must take place on the day of the event and between the hours of 8:00 a.m. and 11:00 p.m., unless directed otherwise by the city staff.
10. During normal business hours (8:00 a.m. until 5:00 p.m.), no amplified music will be permitted.
1. Reservations for the Hyde Park City Hall require all persons to complete a Hyde Park City Hall Reservation and Rental Agreement.
2. All applications for reservations should be submitted at least two (2) weeks in advance on the official form provided by Hyde Park City, which shall constitute a contract between the user and Hyde Park City and will include by inference all terms and conditions of these regulations. Hyde Park City may review applications
submitted for facility reservations within the two-week period based upon availability.
3. All applications must be submitted by a responsible adult, twenty-one (21) years of age or older, or the president, or other official representative so designated by the board or the requesting organization. The person/persons signing the application must be present at the event and is/are responsible for the supervision of the event. Applications are nontransferable to other groups, facilities, dates, or times.
4. No reservation is confirmed until all fees are paid in full.
5. Reservations, contracts, or privileges extended to any person, persons or group, for profit or not, shall not be granted for a period exceeding one (1) year. No use shall be granted in such a manner as to constitute a monopoly for the benefit of any one person or group of people.
6. Hyde Park City reserves the right at any time to refuse use of any facility to any group or individual who has violated any of the conditions, rules, or regulations governing the use of the facility.
Cancellation or Change Policy
There is no cancellation fee for any reservation cancelled or changed prior to two weeks before the reservation date. If a reservation is cancelled less than two weeks prior to the reservation date, no refund of rental fee will be granted.
Rental Costs
The following items are available for rent upon request
Replacement Costs
The amounts listed below will be withheld from the deposit for any items which require replacement, whether because of damage or nonreturn. Each amount listed is per item. Damages in excess of the required deposit will be billed to the renter.
Cleaning and Deposit Forfeiture Policy:
A $400 cleaning and compliance deposit is required for all rentals. This deposit will be refunded only if the facility is left clean, undamaged, and all rental rules are followed.
Deposit forfeitures are applied when facility cleaning requirements or rental policies are not followed. These rules are strictly enforced to ensure the facility remains clean, safe, and available for all users.